Presentation sessions

Paper presentation

Poster presentation

If you want to give a poster presentation you are required to create a poster (A1 or A0 format). Each poster should contain the following sections: background, research question, summary of method, summary of results, conclusions, take-home messages and, keywords. Try to make the poster clear, structured, concise, and attractive. Avoid long texts and use diagrams, graphs, and/or tables to visualize your information effectively.

During the ICO Spring School, posters will be grouped into themes. Per session 6 posters will be presented and discussed. Presenters are asked to introduce their poster in a 3 to 5 minute pitch of the main messages of the poster. End your session by asking if anyone in the audience has a question about your poster. After this short presentation both the regular audience and the discussant, appointed to review the poster, will freely visit the posters and discuss them with its presenter. The discussant discusses both content and lay-out related subjects with the presenter. With regard to the lay-out, the following points can be discussed:

• The clarity of the lay-out of the poster
• The extent to which the poster draws attention
• The clarity of the textual information the poster conveys
• The clarity of the graphical information the poster conveys
• The originality of the design of the poster

A session takes 60 minutes starting with an introductory pitch of each poster. Each session will be chaired by an ICO Spring School Staff Member.

Send in your paper and abstract 1 March at the latest, using the submission form.

If you wish to present a poster, please send in:

1. A short paper (APA style; max 1000 words, in Word or PDF format). Of course this paper does not have to be a complete paper. It is meant to explain your research to the discussant of your session, so they have a little more insight in your research to start the conversation after your short pitch.
2. A short abstract (max. 300 words). We will use your abstract on this website to inform the National Spring School-attendants about your presentation.

Use the submission form to enclose the document. Name your document “Last name”_”presentation type”, like “VanDijk_Paper.pdf”.

Duration of a poster presentation and discussion

Total duration: 60 minutes

• The session starts pitch by presenters (per poster): 3-5 minutes (4 or 5 posters, one after the other), After all pitches, all posters will be discussed simultaneously, while the audience moves around through the room (of course, switching rooms is also possible for the audience)
• Discussion by audience: ca. 30 minutes.

A session takes 60 minutes starting with an introductory pitch of each poster. Each session will be chaired by an ICO Spring School Staff Member.

Round table

During a round table you will get the opportunity to have an in-depth discussion on one or two central issues of your research. To make it easier for the participants to take part in the discussion, you have to make a hand-out of your research. The hand-outs are intended to support a short 5 to 10-minute presentation and should contain the following points:

• Problem statement: What is the problem statement and why should it be studied? It is also possible to include certain illustrations, graphs or numbers if this contributes to the clarification of the problem.
• Round-table questions: One or two specific questions (relevant to your study) you want to present to the participants.

After the short presentation, there will be ample time for discussion.

Presenters should prepare handouts for the other participants but NOT a PowerPoint presentation. Please note that you are required to bring your own copies (approx. 10) of your handout for the participants.

No computer, beamer or screen will be provided in order to guarantee the interactive discussion format of the round table sessions. You can use the handouts to support the discussion, but make sure your hand-outs are not too lengthy. Try to make them clear, structured, concise, and attractive. Avoid long texts and use diagrams, graphs, and/or tables to visualize your information effectively.

Send in your paper and abstract 1 March at the latest, using the submission form.

For a Round Table discussion, please send in:

1. A short paper (APA style; max 2500 words, in Word or PDF format). Of course this paper does not have to be a complete paper. It is meant to explain your research to the discussant of your session, so they have a little more insight in your research to start the conversation after your short pitch.
2. A short abstract (max. 300 words). We will use your abstract on this website to inform the National Spring School-attendants about your presentation.

Use the submission form to enclose the document. Name your document “Last name”_”presentation type”, like “VanDijk_Paper.pdf.

Duration of a round table presentation and discussion

total duration: 30 minutes:

• presentation: 5-10 minutes
• group discussion: 20 minutes

There will be 2 round table presentations per session of 1 hour.

The Chair

Your role as Chair of a session

The main task of a chair is to moderate the session: you will introduce the presenter, the discussants and the presentation feedback form. During the presentation and the discussion afterwards you will keep track of time. As mentioned above, for all paper presentation sessions we have assigned two discussants to give PhD candidates the opportunity to practice their future role as a discussant.

Furthermore, you will lead the discussion and involve the audience. The chair should facilitate the discussion to make sure participants get an opportunity to participate in the discussion. The chair should also ensure that the PhD candidate will act as the first discussant and the ICO Fellow as the second discussant.

A  feedback form will be handed out during the presentation to collect feedback on the way in which the candidate presented his PhD project. After the session, make sure all feedback forms are collected, and returned to the presenter.

Duration of the various presentation types and discussions:

The Discussant

As a discussant it is your role to give constructive and supporting feedback to the presenter on the content of their work. In order to be able to do so, you will receive a paper of the work the PhD-candidate is going to present. Please keep in mind that the PhD-candidates possibly present their research (in English) for the first time, and that this can be a challenging experience for them. Try to formulate your feedback in a constructive manner and provide the presenters with stimulating advice, so they can continue their research with new ideas and fresh motivation. The feedback should be given orally, (maximum about 5 minutes per discussant). In case of a paper presentation, the discussant can make use of a brief PowerPoint or afterwards hand over some written comments (if possible).

We would also like you to involve the audience in the discussion by creating a group discussion. For instance, raise an issue about the main results and discuss this issue with the presenter and the audience. Minor points concerning the paper can be exchanged in written comments or by discussing them after the session. All presentations and discussions will be in English.